Express Post guarantee temporarily suspended – Australia Post announce Express Post may not always meet the next business day delivery standard. Read more
rocket

Getting Started

cogs

Configuring Clever Logger

graph

Using Clever Logger

clouds

Common Problems

Creating a Report

Step by step instructions for creating Reports

Two choices

Run a report now

You can create one-off reports at any time and email them to yourself or anyone in your organisation.

You can specify which locations, the period, and type of report, as well as who will receive it.

Schedule a report

Recurring reports are the real standout feature in Clever Logger. No more downloading results to your computer – everything just happens automatically.

The process is almost identical to the On-Off Report, except you need to choose a Report Frequency. The report frequency will then determine the period (e.g. a weekly report will be for the 7 days ending the day before the report was sent)

The process for each of them is virtually identical. In fact, you can run a report now and then at the end choose to schedule it.

Step 1: Choose which option you want

Select “Reports” in the menu. The first time you do this, you will see the following screen. Press “Create” to make your first report.

Alternatively, if you have previously created a scheduled report, you will see the following screen when you click on “Reports

Select which option you would like to do.

If you select “Run a report now” you will see the following screen. If you select “Schedule” then scroll to the “Create Reports” 

Instant Reports

We have identified a couple of reports that are frequently run by our users. This screen allows you to select one of them and just run it.

Alternatively press “Create” and you will start the report creation process (next section).

The Min-Max report is a simple report showing the daily minimum and maximum. Provided these two values are within range then all is fine. 

NOTE: Some people are required to run a twice daily min/max report. The intent of twice daily is to ensure that the data is checked regularly. Clever Logger is actually checking it every couple of minutes, making a twice daily check obsolete. By definition, if a daily min/max is within range then splitting it into two halves will also be within range. A daily min/max report after the event is just as good as a twice daily min/max report.

BUT…

If the min/max report demonstrates that the fridge was too hot or too cold, you want to know when and why. The “Min-Max + Extremes” report will show the daily min/max AND all the times and temperatures that the fridge was out of range. This is the critical information you need to have when deciding what to do with stock. 

We recommend the daily min/max plus extremes report.

To run the report just press the “Run” button. 

 

Creating Reports

Step 1: Select the report type

This determines the type and amount of data that will be shown on the report:

The Min-Max report is a simple report showing the daily minimum and maximum. Provided these two values are within range then all is fine. 

NOTE: Some people are required to run a twice daily min/max report. The intent of twice daily is to ensure that the data is checked regularly. Clever Logger is actually checking it every couple of minutes, making a twice daily check obsolete. By definition, if a daily min/max is within range then splitting it into two halves will also be within range. A daily min/max report after the event is just as good as a twice daily min/max report.

BUT…

If the min/max report demonstrates that the fridge was too hot or too cold, you want to know when and why. The “Min-Max + Extremes” report will show the daily min/max AND all the times and temperatures that the fridge was out of range. This is the critical information you need to have when deciding what to do with stock. 

We recommend the daily min/max plus extremes report.

Step 2: Select the locations

This determines the locations that will be included in the report:

Most users will simply press the “Select All” button to enable all locations.

It is possible to select specific locations by sliding the switch across next to the required location.

Once the required locations have been selected, press the “Next” button. You won’t be able to press the Next button until at least one location is selected.

 

Step 3: Select the report format

This determines the format of the report.

The pdf format is the most useful option. It can be easily viewed on all computers and mobile devices. It can be printed on a standard piece of paper. It can also be easily shared with others. 

csv and xlsx allow you to import the data into other applications. Some users will want to analyse the data further or create their own graphs. Microsoft Excel provides a great option for doing this. You can also import this data into word processors and other applications.

If in doubt, select pdf.

 

Step 4: Select the report name

This helps identify the report and is used in the heading of the report.

Step 5: When do you want to run the report

This is the point at which you choose between an immediate report (ad hoc) and a scheduled report.

adhoc

This runs a report immediately for any time period you select.

See the next section for more information.

Scheduled (automatic)

daily – Automatically run a report each day for the previous day

weekly – Automatically run a report each week for the prior 7 days

monthly – Automatically run a report for the previous month

See the “Scheduled” section below for more information.

daily – Automatically run a report each day for the previous day

weekly – Automatically run a report each week for the prior 7 days

monthly – Automatically run a report for the previous month

See the “Scheduled” section below for more information.

Adhoc report options

Select the date range

This determines the format of the report.

The pdf format is the most useful option. It can be easily viewed on all computers and mobile devices. It can be printed on a standard piece of paper. It can also be easily shared with others. 

csv and xlsx allow you to import the data into other applications. Some users will want to analyse the data further or create their own graphs. Microsoft Excel provides a great option for doing this. You can also import this data into word processors and other applications.

If in doubt, select pdf.

 

Select the time zone (optional)

You may be asked to specify the time zone for the data

This is mainly important for:

  • sites that are in different states or countries
  • a vehicle or shipment that went between different time zones
  • you are in a different timezone to the locations, and want to see the results in your own timezone

 

Apart from that, it’s just a fancy gimmick that you jump straight past.

Select the recipients

You can specify who will receive the report.

Note: You can only send reports to users of Clever Logger. This is to reduce the chance of the email being blocked as spam.

If you need the report to be sent to other people, simply send it to yourself first, and then forward it on.

Scheduled report options

Daily

You can specify who will receive the report.

Note: You can only send reports to users of Clever Logger. This is to reduce the chance of the email being blocked as spam.

If you need the report to be sent to other people, simply send it to yourself first, and then forward it on.

Weekly

You can specify who will receive the report.

Note: You can only send reports to users of Clever Logger. This is to reduce the chance of the email being blocked as spam.

If you need the report to be sent to other people, simply send it to yourself first, and then forward it on.

Monthly

You can specify who will receive the report.

Note: You can only send reports to users of Clever Logger. This is to reduce the chance of the email being blocked as spam.

If you need the report to be sent to other people, simply send it to yourself first, and then forward it on.

Other "How To" articles

Frequently Asked Questions